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how to save all your emails on the hard drive

how to save all your emails on the hard drive

Today we are going to explain how to backup Gmail to your hard drive. It is a method with which you can ask Google to send you a compressed file with all your emails, so that you can download them to your computer or any other alternative storage unit.

To do this you will have to use the Google Takeout tool. Its general functions have already been explained to you, but now we are going to delve into the concrete process to create a copy of your emails.

How to backup Gmail

You don’t have to log into Gmail to make Gmail backups. Instead, you have to go to your Google account. To do this, when you are on the Google home page click on your avatar at the top right (1). If you don’t have it, there will be a Login button to enter your Google credentials. Once you click on the avatar, a window will open, in which you have to click on the blue button My account (two)

You will go to a page from which you can manage practically everything related to your Google account, from the content of your applications to the ads that are shown to you. You can also enter this page directly by typing myaccount.google.com in the browser, which is the direct address to the page.

Once you are on the page, click on the option Control your content. You will find the option in the box called * Personal information and privacy.

You will go to a page with two columns, one on the left with the web categories and one on the right with the content. In the left column, click on the option Control your content (1) to go directly to that category in the main column. Once in it, click on the button Create file (2) to access the Google backup tool.

Once you are on the Download your data page, you will see a list of Google applications with all selected. You are only interested in Gmail, so the first thing you have to do is deselect all applications by pressing the button Do not select any.

Now, find Gmail in the list and click on the button on the right to select it. If you also click on the name of Gmail, a small window will open where you can specify whether to include all the mail in the backup or select only that of certain labels. Choose an option and scroll down until you press the Next button.

If you click the Select labels option You will go to a new window where you can select and deselect the tags whose content you want to include in the backup. If you want to make a copy of ALL your emails, then choose the Include all email option.

In the next step you will go to a window where you can customize the file format. Here first click on the option under File type (1), and you will be left to choose between .zip or .tgz formats. Then, click on the number under the File size option (2), and you can choose the maximum size that the file you download can have.

By last, click below the Delivery method option, and a menu will open where you can choose if you want the backup to be sent to you by email, or if you prefer that it be added to any of your accounts in the cloud. Once you have chosen the method you want, press the blue Create file button and Google will create and send you the backup copy of your Gmail emails to the site where you have said. The process can take several hours.

How to download Gmail backup

After several hours, or even more than a day later, the backup will arrive. If you chose to have it sent to you by mail, you will receive a message in which you have to click on the attached file that you have at the bottom. If you chose to have it sent to a cloud service, it will arrive directly there.

By clicking on the attachment you will go to a Drive tool where you can view the content. In this page, click on the Download icon that will appear with a drawing of an arrow pointing downwards, and you will go on to download the file after a warning that you be careful with what you download from the Internet.

The download may take several minutes depending on your connection. Once downloaded, right click on the file and choose the unzip option, which will depend on the decompression program you use in your operating system.

You will have the backup copy in MBox format, which will allow you to import it into any of the main email clients that are compatible, and even download specific applications to view it on your PC. Taking into account that in that single file you have ALL the emails, it will also be ideal to store them on external storage devices to always have them at hand.

In Engadget Basics | MBox format: what is it and how to open it on your PC to read your emails