A PDF document is filled with all sorts of content, including text or images, that you might want to import elsewhere. If you’re creating a Microsoft PowerPoint presentation, you can insert a PDF document by following these steps.

Before you start, you should be aware of the two ways you can do this. First, you can take a screenshot of your PDF document and insert that screenshot as an image. Alternatively, you can insert the PDF as an object, linking it to the document so you can open it during a presentation.

How to Insert a PDF into Microsoft PowerPoint

Insert a screenshot image of a PDF document

The first option, taking a screenshot, can be done manually, but there is an option within Microsoft PowerPoint to create a screenshot.

To use this, you’ll need to have both your PDF document and Microsoft PowerPoint presentation open. Start inside PowerPoint and then click the “Insert” tab on your ribbon.

Be sure to scroll to the point in your PDF document that you want to capture before switching to PowerPoint.

From the “Insert” tab, click the “Screenshot” button in the “Images” section.

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This will display thumbnails showing each currently open window.

Click the thumbnail showing your open PDF document to select it.

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This process will then insert a screenshot of the open PDF document window into the PowerPoint presentation. From here, you can crop your screenshot, resize it, and position it.

How to Insert a PDF into Microsoft PowerPoint

Alternatively, you can click the “Screen Snipping” button in the “Screenshot” options menu. Like the Snipping Tool in Windows 10, this will allow you to take a partial screenshot of your PDF document. This can be useful if, for example, you want to copy a particular image or block of text.

Insert a PDF document as an object

If you insert a PDF document as a screenshot, you will see the content of a single page. Instead, you can insert a PDF document as an object, acting as a link to the document that will allow you to reference the PDF document at a separate point during a PowerPoint presentation.

To do that, click the “Insert” tab on the ribbon and then select the “Object” button in the “Text” section.

Make sure your PDF document is closed before selecting it, or an error will be generated.

Next, browse and select your saved PDF document using the Explorer window before clicking “OK” twice to insert it into your presentation.

How to Insert a PDF into Microsoft PowerPoint

The PDF document will appear as an object. You can then resize it and place it in a suitable position.

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Double-clicking on the PDF object will launch it within the chosen PDF reader. This will work in edit mode and during the presentation itself, when you can refer to your PDF file before returning to the main presentation.